CITY OF SARATOGA SPRINGS

City Council Meeting
Tuesday, July 2, 2024 – 7:00 PM
Saratoga Logo
City Council meets in Council Room 1st Floor


 
1.

Public Hearing


 
1.1

Short Term Rental Registry Legislation

 
2.

Roll Call


 
3.

Call To Order


 
4.

Salute To Flag


 
5.

Presentation


 
5.1

Presentation on Community Suicide Prevention

 
6.

Consent Agenda


 
6.1

Approval of 06/04/2024 City Council Meeting Minutes

 
 
20240604 City Council Meeting Minutes_Draft.pdf
6.2

Approve Mid-Warrant 2024 - 24MWJUN2 $4,421,260.11

 
 
24MWJUN2 $4,421,260.11
6.3

Approve Warrant 2024 - 24JUL1 $392,902.33

 
 
24JUL1 - $392,902.33
6.4

Approve Payroll 06/21/2024 $517,782.52

 
6.5

Approve Payroll 06/28/2024 $1,063,526.55

 
6.6

Approve Budget Transfers - Regular 

 
 
Budget Transfers - Regular, Consent 07.02.24
6.7

Approve Budget Amendments - Regular

 
 
Budget Amendments - Regular, Consent 07.02.24
7.

Public Comment Period / 30 Minutes


 
8.

Executive Session


 
8.1

To discuss pending Article 7 with Saratoga Springs City School District

 
9.

Supervisors


 
9.1

Michele Madigan

 

1.  Remarks

 

Matthew Veitch

 

1.  National Association of Counties July 11-16, 2024

 
10.

Mayor's Department


 
10.1

Announcement:  Set Public Hearing for UDO Text Amendment that would Remove the Penalty of Imprisonment for Violations
of the Ordinance from Article 20, Section 20.2, Subsections E and G. 

 
10.2

Discussion and Vote: Authorization to Pay Fee to Dept. of Treasury/IRS for Excise Tax for Health Insurance

 
 
Excise Tax 2023 Mayor's Signature Required Part III Page 3.pdf
10.3

Discussion and Vote:  Payment to Greenman-Pedersen, Inc in Excess of Purchase Orders

 
 
GPI payment.pdf
10.4

Discussion and Vote:  Approval to Pay Verizon invoice 

 
 
July invoice (20) Verizon.pdf
10.5

Discussion and Vote - Approve Mileage Reimbursement for Employee #6759

 
 
employee 6759 mileage reimbursement.pdf
11.

Account's Department


 
11.1

Announcement:  Business Milestones

 
11.2

Announcement:  Special Events

 
11.3

Award of Bid:  Architectural Engineering Services for Public Safety Building to Nelson Associates 

 
 
2024-21 AOB_Architectual Engineering_Nelson Associates.pdf
11.4

Award of Bid:  Design & Engineering Services for Pedestrian Crossing (West Avenue) to GPI - Greenman-Pedersen, Inc.  

 
 
2024-31 AOB_Design&Engineering_Greenman-Pedersen.pdf
11.5

Award of Bid:  HVAC Services to BPI Mechanical

 
 
2024-25 AOB HVAC_BPI Mechanical.pdf
11.6

Discussion and Vote:  Authorization to Pay Invoices to Orrick, Herrington & Sutcliffe, LLP. 

 
 
Orrick_Invs_2191149_2197796_60992.65.pdf
12.

Finance Department


 
12.1

Announcement: City Tax Update

 
12.2

Announcement: Accepting Participatory Budgeting Project Proposals extended through July 31, 2024 


Please visit https://saratoga-springs.org/2682/participatory-budgeting or contact the Finance Department for more information.

 
12.3

Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Garnet River

 
 
Addendum #1 - Garnet River
 
Original Agreement; Garnet River - Signed Contract (02.06.24 - 12.21.24)
 
COI - Garnet River
 
Quote #2024061502 and #2024061501 - Garnet River
12.4

Discussion and Vote: Authorization for Mayor to Sign Contract with Carousel Industries for Avaya CM10 Phone Upgrade

 
 
Contract City of SS - Avaya CM10 Upgrade - Carousel Industries (for 07.02.24) part-exec
 
Appendix A signed - Carousel Industries
 
Quote - Q141209 Carousel Industries - Avaya CM10 Essential Support
 
Quote - Q126298 Carousel Industries - UC Avaya CM10 Ugprade
 
Quote - Q113780 Carousel Industries - Calero Call Accounting
 
SOW - Carousel Industries Calero Call Accounting
 
SOW - Carousel Industries UC Avaya CM10 Upgrade
 
Carousel Industries COI (through 05_07_2025)
12.5

Discussion and Vote: Authorization for Mayor to Sign Contract with ePlus Technology for Palo Alto 

 
 
Quote 23155073 Palo Alto PA-1410 5 YEARS REFRESHED 062824 (2).pdf
 
Contract - ePlus Palo Alto 070224.pdf
 
ePlus Appendix A 0324.pdf
 
ePlus COI exp 073124.pdf
12.6

Discussion and Vote: Resolution in Support of the NY Equal Rights Amendment

 
 
Resolution in Support of the NY ERA (Equal Rights Amendment)
12.7

Discussion and Vote: Resolution to Use Assignment for Liability for Legal Expense

 
 
Resolution_Use of Assignment of Fund Balance_Legal Expenses 20240701.pdf
 
Resolution to Establish an Assignment for Liability for Legal Expense (11.28.2023)
12.8

Discussion and Vote: Budget Transfers - Payroll and Benefits 

 
 
Budget Transfers - Payroll and Benefits, Finance 07.02.24
12.9

Discussion and Vote: Budget Transfers - Contingency

 
 
Budget Transfers - Contingency, Finance 07.02.24
12.10

Discussion and Vote: Budget Amendment - Legal Liability 

 
 
Budget Amendment - Legal Liability, Finance 07.02.24
13.

Public Works Department


 
13.1

Announcement: Parking Program Update

 
13.2

Discussion and Vote: Authorization for Mayor to Sign Contract with BPI Mechanical for HVAC Services

 
 
BPI_Mech_Bid_Submission.pdf
 
Bid_Results_RFP_2024-36_(1).pdf
 
BPI_Mech_Contract_signed_6.24.24.pdf
 
BPI_Mech_COI_4.1.25.pdf
 
BPI_Mech_WC_COI_4.1.25.pdf
13.3

Discussion & Vote: Authorization to Pay Invoice to Schreiber Law in the Amount of 2,340.00

 
 
Schreiber Law Invoice 7.2.24.pdf
14.

Public Safety Department


 
14.1

Discussion and Vote:  Authorization for the Mayor to Sign the Nelson Associates Architectural Engineering Contract

 
 
Nelson Associates Contract dox.pdf
 
Nelson Associates COSF.pdf
 
Nelson Associates RFP.pdf
 
Nelson Associates Insurance Documents.pdf
14.2

Discussion and Vote:  Authorization for the Mayor to sign the GPI/Greenman-Pederson, Inc. Contract

 
 
Greenman-Pedersen Inc. Contract dox.pdf
 
Greenman-Pederson Certificate of Liability Ins.pdf
 
Greenman-Pedersen Inc. COSF.pdf
15.

Adjourn